European UnionDeadline PassedNon-profit, Private Business, Research Institution, Public Institution, Other
Support to the organisation and dissemination of the Transport Research Arena (TRA) conference
HORIZON-CL5-2025-04-D5-18
Funding Amount
€1.6M - €1.6M
Deadline
04/09/2025
Eligible Organization Types
Non-profit, Private Business, Research Institution, Public Institution, Other
Trusted by
What is the Support to the organisation and dissemination of the Transport Research Arena (TRA) conference Call?
Grant Description
This call supports the planning and delivery of the Transport Research Arena (TRA) 2028 conference. Funded activities include defining the conference strategy and thematic pillars; selecting venue and handling logistics; providing IT tools for registration, paper submission and management; organising demonstration activities and technical visits; assessing and minimising environmental impact; organising two competitions for transport research and innovation awards (for students/young researchers...
Required Results for Successful Funding
Expected Outcomes
Projects funded under this call are expected to deliver:
• Successful organisation and delivery of the Transport Research Arena (TRA) conference in 2028
• Successful organisation of two TRA VISION competitions covering all transport modes and cross-cutting issues
• Publication of the conference proceedings in recognised scientific journals
• Increased visibility, political influence and strategic relevance of the transport sector and EU transport policy
• Enhanced dissemination, communication and valorisation of transport R&I objectives, strategies and results
• Stronger links and exchanges between research and innovation stakeholders, industry and policy makers, to accelerate deployment of innovative transport solutions in Europe and Associated Countries
• Increased attractiveness of transport-related studies and reinforcement of research excellence by recognising and showcasing top achievements
• Increased public and stakeholder interest, and a higher number of high-quality applications for the two TRA VISION competitions
• Successful organisation and delivery of the Transport Research Arena (TRA) conference in 2028
• Successful organisation of two TRA VISION competitions covering all transport modes and cross-cutting issues
• Publication of the conference proceedings in recognised scientific journals
• Increased visibility, political influence and strategic relevance of the transport sector and EU transport policy
• Enhanced dissemination, communication and valorisation of transport R&I objectives, strategies and results
• Stronger links and exchanges between research and innovation stakeholders, industry and policy makers, to accelerate deployment of innovative transport solutions in Europe and Associated Countries
• Increased attractiveness of transport-related studies and reinforcement of research excellence by recognising and showcasing top achievements
• Increased public and stakeholder interest, and a higher number of high-quality applications for the two TRA VISION competitions
Funded areas
Scope Requirements
Proposals must:
• Demonstrate financial and organisational support from the national authorities interested in hosting TRA 2028, including an economic plan covering all additional funding needs
• Include a professional conference organiser in the consortium
• Involve one or more Member States that will hold the EU Presidency in 2028 to ensure high political and strategic relevance
• Address the technological and industrial developments across all transport modes (road, rail, waterborne, aviation) and cross-modal aspects, offering a future-oriented perspective from politics, industry and research
• Ensure broad and balanced participation (students, young researchers, women, diverse country representation)
• Collaborate closely with the TRA Management and Programme Committees—comprising the TRA 2028 organiser, European Commission services, ERTRAC, ERRAC, WATERBORNE TP, ALICE, ACARE, ECTP, CEDR, ETRA and the TRA 2026 organiser—to maintain continuity and coherence
• Specifically address:
• Support to define the conference’s detailed planning and thematic pillars
• Venue identification and selection processes, and on-site logistics coordination
• Development and operation of conference IT management tools
• Organisation of demonstration sessions and technical visits
• Environmental impact assessment and implementation of reduction measures
• Design and execution of the two TRA VISION competitions (student/young researchers and senior researchers) in line with EU climate-neutral mobility objectives, including plans for awardee engagement in the programme and career linkages
• Comprehensive media and communication strategy
• Demonstrate financial and organisational support from the national authorities interested in hosting TRA 2028, including an economic plan covering all additional funding needs
• Include a professional conference organiser in the consortium
• Involve one or more Member States that will hold the EU Presidency in 2028 to ensure high political and strategic relevance
• Address the technological and industrial developments across all transport modes (road, rail, waterborne, aviation) and cross-modal aspects, offering a future-oriented perspective from politics, industry and research
• Ensure broad and balanced participation (students, young researchers, women, diverse country representation)
• Collaborate closely with the TRA Management and Programme Committees—comprising the TRA 2028 organiser, European Commission services, ERTRAC, ERRAC, WATERBORNE TP, ALICE, ACARE, ECTP, CEDR, ETRA and the TRA 2026 organiser—to maintain continuity and coherence
• Specifically address:
• Support to define the conference’s detailed planning and thematic pillars
• Venue identification and selection processes, and on-site logistics coordination
• Development and operation of conference IT management tools
• Organisation of demonstration sessions and technical visits
• Environmental impact assessment and implementation of reduction measures
• Design and execution of the two TRA VISION competitions (student/young researchers and senior researchers) in line with EU climate-neutral mobility objectives, including plans for awardee engagement in the programme and career linkages
• Comprehensive media and communication strategy
Additional Conditions for Applicants
Special Conditions
Admissibility and eligibility:
• Proposal page limits and layout as per Annex A and Annex E of the Horizon Europe Work Programme General Annexes (details in Part B of the application form)
• Eligibility of participants determined by Annex B (including special provisions for certain non-EU/non-Associated Countries)
• Financial and operational capacity and exclusion criteria per Annex C
Evaluation and award:
• Award criteria, scoring and thresholds per Annex D
• Submission and evaluation processes per Annex F and the Portal Online Manual
• Indicative evaluation timeline per Annex F
Legal and financial set-up:
• Grants awarded as lump sum contributions under the Horizon Europe Lump Sum Grant [HORIZON-AG-LS], as defined in the Decision of 7 July 2021 and Annex G
Call-specific instructions and documents:
• Use of the HORIZON-CSA model grant agreement and corresponding application and evaluation form templates (HE CSA)
• Detailed budget table for lump sum actions (HE LS)
• Guidance: Horizon Europe Programme Guide, “Lump sums – what do I need to know?”, Online Manual, and other referenced work programme documents
Specific conditions: Not applicable
• Proposal page limits and layout as per Annex A and Annex E of the Horizon Europe Work Programme General Annexes (details in Part B of the application form)
• Eligibility of participants determined by Annex B (including special provisions for certain non-EU/non-Associated Countries)
• Financial and operational capacity and exclusion criteria per Annex C
Evaluation and award:
• Award criteria, scoring and thresholds per Annex D
• Submission and evaluation processes per Annex F and the Portal Online Manual
• Indicative evaluation timeline per Annex F
Legal and financial set-up:
• Grants awarded as lump sum contributions under the Horizon Europe Lump Sum Grant [HORIZON-AG-LS], as defined in the Decision of 7 July 2021 and Annex G
Call-specific instructions and documents:
• Use of the HORIZON-CSA model grant agreement and corresponding application and evaluation form templates (HE CSA)
• Detailed budget table for lump sum actions (HE LS)
• Guidance: Horizon Europe Programme Guide, “Lump sums – what do I need to know?”, Online Manual, and other referenced work programme documents
Specific conditions: Not applicable
Important dates
Open from: 06/05/2025
Deadline:04/09/2025
Application period has ended
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